Is archive management costly?

If you out-source your archive management, you will save money. Take a chance? You don’t have to: Merak provides a calculation of your savings. Accurate down to a eurocent.

Archive management à la carte

Measure and know. You aren’t interested in theoretical calculations. You want to know concretely what external quality archiving of your documents with Merak will cost.

Merak looks at the nature of the documents and measures their volume. Notes the desired term of storage, the anticipated number of activities and any options, such as extra protection of the magnetic carriers.

This data is fed into the database of razor-sharp unit pricing, the result of eighteen years of experience. And in no time, you have an overview of your precise archiving budget.

For your entire company, or for each separate department. And for the next five years if needed. In regard to the safekeeping of both paper and electronic documents, there are no surprises left for Merak. And none for you either.

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In-house archive management?

Now there’s a real challenge. How do you go about putting a price tag on your internal archive management? One important element is the purchase or leasing of the storage space. Add to that the cost of heating, electrical and maintenance.

Then come the personnel costs and the investment for protection against fire, theft, flooding or a lightning strike.

Be at ease: Merak can assist you with these calculations as well..

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Comparing archive management

Make the comparison; what will external archive management cost you compared with internal. The result? With Merak you save. With a projectable budget and detailed records.

Be sure you are comparing apples with apples. If you handle your archive management yourself, do you also enjoy peace of mind relative to potential fire or burglary? Can you count on continuity during vacations or in case of illness? And are you figuring in the costs of a move, training personnel or scheduled disposals?

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Archive management checklist

Check off the services and guarantees that an internal archiving department offers:

ISO-9001:2000 certification?
Climate control?
Sensor-controlled sunlight protection?
Carefully structured fire protection?
100% traceability?
0% margin of error to end-user?
100% anonymous boxes thanks to barcode?
Accessible 24/24 hours?
Accessible 7/7 days?