Digital archive

With Merak, you have a partner equipped with everything it takes to create your digital archive. Scanning, indexing, consulting, integrating with your document management system, storage or disposal of your originals, storage of your electronic back-ups… all Merak procedures are ISO 9001:2000 certified. As with all other Merak services, the totally transparent price structure is based entirely on the cost per document.

Your digital archive in good hands

Merak is your partner for electronic archiving:
Pick-up of documents to be scanned
Digitizing of any size paper
Indexing based on fixed fields or comprehensive text recognition
Consultation with Merak Online or via cd-rom
Integration with your existing document management system
Safekeeping and back-ups of electronic archives
Storage or disposal of originals

Digital archiving: nothing but advantages

Documents that call for electronic archiving include: unhandy (blueprints), valuable (deeds, contracts), active or signed (invoices, delivery vouchers), or separate (lay-out designs).
> Digital archive

The advantages of scanning and storing digital versions of documents:
smaller by reducing volume a thousand times;
faster due to lightning fast searches by date, number, or client;
better due to one-time scanning which eliminates years of physical storage;
safer due to copy which Merak can store in e-bunker.

Digital archive for all sizes of paper

Together with the Merak advisor you determine the required indexing level and the method of archiving both electronic copies and originals. The industrial scanners can take on any paper format up to A0 width - including front and back – in colour or on blueprint.

Advanced OCR software (Optical Character Recognition) indexes each document according to your specifications: based on fixed fields (i.e. date, client) or on the entire text.

The paper originals are safely housed in the climate-controlled archive facility or they are disposed of. The electronic data finds a place on double back-up servers, including – if you like – a back-up in the electronic bunker.

Information at your fingertips

A digital archive is only as good as the ease of consulting it. Using the Merak software, you can immediately track the desired document, ready to print off or to e-mail. Merak Archive Online is a high-performance internet solution with which you can send documents between branch locations or forward to suppliers. The electronic archive is housed in the totally secured Merak web-servers, readily accessed by internet. Your company needs to make no extra investment in servers, back-up procedures or software installation… > Digital archive

Integration of your digital archive in DMS and ERP

Do you already operate a functional document management system (DMS) or an enterprise resource planning system (ERP) such as SAP? Count on Merak to make full use of its capacity by correctly ‘feeding’ it at the right time with the right documents. Here, the barcode determines the document type, and provides for the correct electronic cataloguing. The raw data is loaded into the system by your personnel or by the Merak expert.

Variable cost, dynamic formulas

With Merak you pay only for the ‘electronic space’ that you actually use, All-in, without any supplements for band-width used or number of downloads. At any time, you are free to modify your indexing, access, or storage formula. > Digital archive

Digital archive with 100% assurance

Merak is fully aware of the industrial value of your documents. That’s why we have invested to develop all of the infrastructure needed to offer the complete digitizing process under one roof. That is Merak’s guarantee for total quality control and of respect for the confidentiality of your documents.

All Merak services bear the ISO 9001:2000 certificate.
The Merak web-servers maintain >99% ‘up time’ with multiple ‘mirroring’.
In the Merak facilities, your physical documents are stored under optimum conditions.
The e-bunker offers optional safekeeping of your back-ups. Extremely secured with a biometric access system and built to withstand the electromagnetic bomb, lightning strike or crashing airplane.

> Digital archive